Privacy Policy

1. Introduction

EMT Utah is committed to protecting the privacy of our prospective, current, and former students, as well as visitors to our public website. This Privacy Policy details the types of personal and academic information we collect, how we utilize and store that data, the limited circumstances under which it is shared, and your rights regarding your academic and personal records.

By enrolling in a course, submitting an application, or accessing our website, you consent to the collection and processing of your personal information as described in this policy.

2. Information We Collect

To provide high-quality Emergency Medical Services (EMS) training programs, EMT Utah collects various categories of personally identifiable information (PII) and academic history. We only collect the minimum amount of data required to administer courses and comply with federal and state regulations:

• Personal Contact Information: Full name, mailing address, primary email address, and telephone number, collected during applications and inquiries.
• Demographic Information: Date of birth and gender, required for student identification, clinical site clearance, and state licensure.
• Academic and Professional History: High school graduation status, college transcripts (where applicable), prior healthcare experience, current certifications, and course progress records.
• Billing and Payment Information: Payment card details, billing address, or tuition assistance agreements. Please note that credit card information is directly processed by our PCI-compliant payment gateway and is not stored on EMT Utah servers.
• Clinical and Licensure Documentation: Background checks, drug screen clearances, immunization history, government-issued IDs, and clinical performance evaluations, as required by training hospitals and state boards.

3. How We Use Information

We process student and applicant data under several legal and operations-related frameworks. Specifically, we use your collected information to:

1. Facilitate Course Enrollment: To evaluate prerequisites, process tuition, and reserve seats in courses across our Murray, Orem, Clearfield, and Logan campuses.
2. Deliver Academic and Clinical Programs: To assign class materials, record exam grades, log practical skill sheets, and clear students for required clinical hospital shifts and ambulance ride-alongs.
3. Provide Communications: To send urgent course updates, schedule alterations, academic feedback, billing statements, and responses to your contact requests.
4. Maintain State and Federal Compliance: To verify attendance logs, practical test scores, and curriculum completion metrics to licensing bodies.

4. Information Sharing

EMT Utah does not sell, lease, or rent student or visitor information to third-party advertisers. Information is strictly shared with authorized organizations involved in the academic, clinical, or licensure pathways of your EMS career:

• Utah Bureau of Emergency Medical Services (BEMS): As an approved training program, we are legally required to report student enrollments, practical skill compliance, and final course outcomes to the Utah Department of Health & Human Services (DHHS) BEMS division.
• National Registry of Emergency Medical Technicians (NREMT): Course completion data is shared with the NREMT to authorize student registration for national cognitive and psychomotor certification exams.
• Authorized Clinical Sites: Student immunization logs, drug clearance files, and background check results are provided to affiliated clinical sites (hospitals, ambulance districts, fire stations) where students perform practical internships.
• Service Providers: We share data with reliable IT providers, learning management portals, and billing facilitators operating under strict confidentiality contracts.

5. Data Security

The security of your academic records and personal details is of paramount importance to EMT Utah. We implement robust, industry-standard administrative, physical, and technical safeguards to prevent unauthorized access, disclosure, or modification:

All online transmission of sensitive financial and academic data utilizes Secure Sockets Layer (SSL) encryption technology. Server files are kept behind advanced firewalls and access controls, and are limited to administrative personnel who require the data to fulfill their job duties.

6. FERPA Student Rights

While EMT Utah is a private vocational institution, we voluntarily align our records management policies with the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99). This framework grants students specific rights regarding their educational records:

• Right to Inspect: You have the right to review and inspect your academic records and clinical files held by EMT Utah within 45 days of submitting a written request.
• Right to Amend: You may request that EMT Utah amend academic or administrative records that you believe are inaccurate, misleading, or in violation of your privacy rights.
• Right to Restrict Disclosure: We will not disclose your educational records to third parties (including parents or spouses) without your prior written consent, unless authorized under exceptions specified by FERPA (such as law enforcement or emergency state board audits).

7. Cookie Usage & Analytics

The EMT Utah website uses "cookies" and similar tracking technologies to improve visitor navigation, evaluate webpage traffic patterns, and personalize content. A cookie is a tiny text file stored on your computer or device by your web browser.

We use cookies to keep track of active sessions, remember student portal preferences, and collect anonymous Google Analytics data. This helps us analyze how visitors navigate pages and allows us to improve website layout. You may adjust your web browser settings to block or delete cookies, though doing so might disrupt functions on the student portal or enrollment pages.

8. Contact Information

If you have any questions or concerns regarding this Privacy Policy, your academic records, or the security of your information at EMT Utah, please reach out to our compliance coordinator.